Building Services Contractors

The problem

Managing maintenance across multiple buildings, with different systems and different trades, puts real pressure on how work gets tracked.

Every building, every system, on its own schedule.

Each system in each building must be serviced on time, with every fault logged, assigned and closed before the client notices.

Different work needs different technicians.

Mechanical, electrical, plumbing, lift and civil work each need their own skills and certifications, dispatched to the right site at the right time.

Proof of service takes too long to produce.

Paper job cards go missing, and WhatsApp photos leave no audit trail. When a building owner asks for evidence, finding it shouldn't take a search.

Every asset needs its own record.

Air handling units, distribution boards, pumps and lifts each need an individual history, not one shared file for the whole building.

Installation work leaves no documented trail.

New systems get commissioned and signed off, but there's often no record tying that work back to the asset once the job is done.

How it works with FieldEx

With FieldEx, each type of work runs on its own structured process — and all of it is visible in one place.

Maintenance is scheduled automatically, across every building.

Jobs are created and assigned to the right technician before the due date arrives, based on contract intervals and system requirements.

Jobs are dispatched by skill, certification and location.

The right technician reaches the right building for the right type of work, and job status is tracked from the moment it's logged to the moment it's closed.

Every service produces a signed, exportable record.

Checklist results, photos, signature and timestamp are compiled into a report the moment the job is closed, ready to send to the building owner immediately.

Every asset keeps its own full-service history.

Every repair, inspection and parts replacement is stored against the individual asset, across every building you manage.

Installation and commissioning get documented from day one.

Every system installed, every test completed and every baseline reading recorded, with photo proof and client sign-off captured before the building goes live.

Key capabilities

Built for the way building services contractors operate.

Scheduled Maintenance Across All Buildings

Set maintenance intervals for every system in every building. Jobs are created and assigned to the right technician automatically before the due date arrives.

Checklists and Forms for Each Type of Work

Build service forms for each system type. Technicians complete them on-site on their phones. A fault found during a routine check can automatically create a follow-up repair job.

Asset Records for Every System

Keep a full service history for every air handling unit, distribution board, pump, and lift in your portfolio. Every repair, inspection, and parts replacement stored against the individual asset.

Instant Service Reports

Generate a PDF at the end of every job. Includes checklist results, photos, technician signature, and timestamp. Ready to send to the building owner or client immediately.

Dispatch by Skill and Location

Assign jobs to the right technician based on the type of work, their certifications, and where they are. Track job status from the moment it is logged to the moment it is closed.

Parts Tracking Across All Jobs

Track spare parts and materials across your store and field vehicles. Know what stock is available before the technician leaves for the building.

FieldEx lets you manage every building, system and job in one app

The problem

How it works with FieldEx

Key capabilities

Who is this for