Equipment rental software for Malaysian crane, skylift and generator hire fleets

See which cranes, skylifts, gensets and compressors are out on hire and which are back at the yard, keep DOSH, PUSPAKOM and Suruhanjaya Tenaga dates in hand, and inspect every unit before it goes to the next customer.

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Updated 15 Oct 2026

For Malaysian hire companies, FieldEx is equipment rental software that runs the maintenance side of the fleet, joining field service management with a computerised maintenance management system (CMMS). Each crane, skylift, generator or compressor is tracked on rent or returned, inspected before every delivery, serviced by hours or date, and repaired on site with its records kept for DOSH.

What FieldEx does for Malaysian hire fleets

A Malaysian hire fleet answers to several regulators at once: DOSH for the crane's PMA, PUSPAKOM for the lorry crane, Suruhanjaya Tenaga for the generator installation, and the customer's safety officer on site. FieldEx keeps each unit's dates, inspections, repairs and hires together, so the yard knows what can go out today. Book a demo with your own fleet list.

One record per hire unit

Every mobile crane, lorry crane, skylift, scissor lift, genset, air compressor and tower light as an asset, with serial number, specs, photos, warranty and the manufacturer's manuals, in asset management.
Units grouped by type and depot, with statuses such as available, on hire, under repair or awaiting inspection.
Main units and their parts, such as a lorry crane and its boom, hoist and outriggers, each with its own history.
A QR or barcode label on every unit, and a change log showing who edited what and when.

Hire contracts and on-rent status

Hire contracts that move from new to on rent, then to expired or terminated, each with its own start and end date.
Every unit listed on its contract by asset code, serial number, yard location and quantity, showing whether it is on rent or has been returned.
Maintenance plans linked to the contract, so services during a long hire are not missed.
Contract reports and custom alerts when a contract's status changes.

Checks before delivery and after return

Pre-delivery and return checklists per unit type, opened by scanning the unit, with watermarked photos.
A failed answer that puts the unit under repair and raises the repair job straight away.
A follow-up inspection after the repair, before the unit goes back to available.
Number fields for hour meter and load readings, and the result kept on the unit.

DOSH, PUSPAKOM and Suruhanjaya Tenaga dates

The crane's 15-month CF, the skylift's 13-month annual inspection, the lorry's PUSPAKOM inspection and the genset's electrical checks as recurring certifications, in compliance documentation.
Due, overdue and done status with reminders, by email, in the app or both.
The inspector, result, remarks and certificate attached to each record.
A dashboard of what is overdue or due within 7 days, by depot or unit type.

Site repairs and the mobile app

A QR label on each unit for the customer to report a breakdown without logging in, with photos or video.
Technicians assigned by skill, shift, leave, service zone and live location.
The FieldEx mobile app in English, Bahasa Malaysia and Chinese, with the unit's history, checklist, photos and the customer's signature.
Jobs and tasks can be downloaded and worked offline, with check-in, check-out and travel synced later.

Moving units and parts between depots

Units moved from one depot, yard or technician to another, approved first if you choose.
Consignments that pass through one or more approvers, for units or parts, ending with a consignment note PDF.
Spare parts in each depot and each technician's van stock, with low-stock alerts, in spare parts inventory.
Spare parts in each depot and van, with reorder and low-stock alerts per location.

Fleet reports

Reports on unit reliability, maintenance cost, utilisation and age.
Completion PDFs per job, emailed to the customer with the time each was sent.
Reports exported as CSV, Excel or PDF, or emailed to management on a timetable.

Who must hold the PMA for a rented crane in Malaysia, and how often does DOSH inspect it?

The duty sits with the owner. The Occupational Safety and Health (Plant Requiring Certificate of Fitness) Regulations 2024, P.U.(A) 99/2024, in operation from 1 June 2024, say the owner of plant requiring a certificate of fitness (CF, still widely called the PMA) must make sure it is maintained at all times, and the owner or occupier prepares it for each periodical inspection. The CF is valid for 15 months from the date of inspection. DOSH's lifting work page (updated 16 March 2026) says the entire crane must be inspected by DOSH officers every 15 months, and that inspection and test records must always be available for review by DOSH officers.

For a hire company that owns the crane, the CF date follows the crane from site to site, and the records have to be ready wherever it is working.

What FieldEx does about it

A 15-month CF per crane: each crane carries its CF as a recurring certification, with DOSH as the authority and reminders before it runs out.
Preparation booked early: a preparation job for the DOSH inspection can be raised ahead of the date, with its checklist.
Records ready on site: the CF, inspection reports and service history are on the crane's record and can be shown from the phone.
Cranes on hire visible: the contract shows which customer has the crane when its inspection falls due.

What must a rental company provide with a skylift in Malaysia?

The Master Builders Association Malaysia (MBAM) Guidelines for Safe Use of Mobile Elevating Work Platform (MEWP), first printed in 2017 and finalised on 25 April 2018, say the manufacturer's information for familiarisation, operation and daily inspection shall be provided with each rental, lease or sale delivery. The guidelines also say the owner's records shall be transferred to the new owner in conjunction with delivery when the MEWP is sold.

A skylift that arrives without its manual and daily inspection sheet puts the customer's site supervisor in a difficult position.

What FieldEx does about it

Manuals on the unit: the manufacturer's operating and daily inspection documents are attached to each skylift's record.
A delivery checklist: the delivery checklist confirms the documents went with the skylift, signed by the customer on the phone.
Records handed over on sale: the skylift's inspection and service records can be exported for the buyer when it is sold.
Delivery PDF sent: the delivery job's completion PDF is emailed to the customer, with the time it was sent.

Does a rented skylift need a pre-delivery inspection before each hire?

Yes. The MBAM MEWP guidelines say a MEWP shall be inspected, repaired and adjusted in accordance with the manufacturer's specifications before each delivery by sale, lease, rental or loan. International guidance from the UK's Construction Plant-hire Association (CPA) and International Powered Access Federation (IPAF), in their May 2017 guide Managing the Safe Condition of MEWPs, is that every machine gets a pre-delivery inspection before it moves on to its next hire.

Every return to the yard therefore starts a check, and the skylift should not go out again until that check is passed.

What FieldEx does about it

Inspection on return: scanning the skylift when it comes back opens its pre-delivery checklist, built from the manufacturer's specifications.
Repairs before release: failed answers raise the repair job and set the skylift under repair.
A follow-up after the repair: a follow-up inspection is booked once the repair is done, before the status goes back to available.
A passed check on record: each completed inspection keeps its answers, photos and technician sign-off on the skylift.

How often is the annual inspection due on a skylift in Malaysia?

The MBAM MEWP guidelines say the owner shall make sure the manufacturer's annual inspection is performed no later than 13 months from the date of the previous annual inspection. International guidance from Genie on the ANSI A92 standards (23 August 2018) adds a frequent inspection once the unit has worked 150 hours or 3 months, whichever is reached sooner.

A 13-month limit is easy to overrun when the skylift has been on a long hire away from the depot.

What FieldEx does about it

A 13-month annual inspection: each skylift carries its annual inspection as a recurring certification, with reminders.
150 hours or 3 months: the frequent inspection runs on a plan that triggers on hours or date, whichever comes first.
Inspections on hire: when the unit is with a customer, the inspection job goes to a technician in that service zone.
Overdue units flagged: the dashboard lists skylifts whose annual inspection is overdue or due within 7 days.

What daily checks must operators do on a rented skylift?

The MBAM MEWP guidelines say that before use each day, or at the beginning of each shift, the MEWP shall be given a visual inspection and functional test by the operator. If a safety-related malfunction is found, the operator shall isolate and tag the machine and immediately report to a designated person. International practice in the CPA and IPAF guide is the same: isolate the controls, tag the machine out of service and report the defect, with the owner then informed.

For the hire company, that report is the call that starts a site repair.

What FieldEx does about it

Breakdown reports from the skylift: the customer's operator scans the QR label to report the fault without logging in, with photos.
A repair job straight away: the report becomes a job, assigned by skill and zone to the nearest available technician.
Out of service on record: the technician sets the skylift's status, so the depot knows it is tagged out.
Daily checks by your own operators: where you supply the operator, the daily check is a checklist on the phone in the operator's language.

Do rental lorries and lorry cranes need PUSPAKOM inspection?

Yes, once they are past their first 2 years. PUSPAKOM's inspection types page (2026) says the Road Transport Act 1987 requires all commercial vehicles to undergo a routine inspection at PUSPAKOM every 6 months. Its commercial goods vehicle inspection guidelines (issued 12 July 2021, updated 10 June 2024) set the timing for goods vehicles at once a year in the first 2 years, then every 6 months.

A lorry crane therefore has two separate clocks: PUSPAKOM for the vehicle and DOSH for the crane.

What FieldEx does about it

Both dates on one record: the lorry crane carries its PUSPAKOM inspection and its DOSH CF as separate recurring certifications.
Yearly, then six-monthly: a custom frequency covers the yearly inspection for new vehicles, changed to 6 months after the second year.
Pre-inspection servicing: a service job can be raised before each PUSPAKOM date, with its own checklist.
Results attached: each inspection result and slip is attached to the vehicle's record.

Does a generator installation need registering with Suruhanjaya Tenaga?

Suruhanjaya Tenaga's guideline on registering electrical installations says it is the responsibility of the owner or building management to register the installations they own or operate, as section 21 of the Electricity Supply Act 1990 (amended 2001) requires, and failing to do so is an offence with a fine of up to RM25,000. The Electricity Regulations 1994, as amended up to P.U.(A) 136/2014, say a new installation must be inspected and tested for registration within 21 days of receipt of Form A.

For a hire company, that question sits with whoever owns or runs the installation, so the hire terms need to say who registers it, and the generator's own records need to be in order.

What FieldEx does about it

Generator records in order: each genset has its specs, manuals, service history and test reports on its record.
Commissioning on site: installation and testing at the customer's site run as a job with a checklist and readings.
Registration documents attached: the registration and test papers for long-term installations are attached to the genset.
Hour-based servicing: oil, filter and load bank tests run on hours or date, whichever comes first.

Do rental air compressors and receivers need DOSH inspection?

Air receivers are pressure vessels, so they fall under the 2024 CF regulations. The regulations require pressure vessels to be available for internal inspection at each periodical inspection, unless the vessel was designed not to be subject to one. DOSH's Industrial Safety Division page (updated 16 March 2026) says the division handles design verification for pressure vessels, steam boilers and lifting machinery, whether imported or locally manufactured.

For a rental compressor with its own receiver, the internal inspection means bringing the unit back to the yard on time.

What FieldEx does about it

The receiver's CF on the compressor: the receiver carries its CF as a recurring certification under the compressor's record.
Recall planned ahead: a recall job for the inspection can be raised before the due date, while the unit is still on hire.
Design approval on file: the design verification letter is attached to the receiver's record.
Servicing by hours: compressor servicing runs on hours or date in its own plan.

Which records must a Malaysian hire company hold for every skylift and crane?

The MBAM MEWP guidelines say the owner shall create and retain records for each MEWP, including its inspections, maintenance and repairs. The 2024 CF regulations require the competent person who carries out a comprehensive examination to provide a report with the particulars specified in the Fourteenth Schedule.

Those records need to be found fast when a DOSH officer or a customer's safety officer asks for them.

What FieldEx does about it

A complete history: every inspection, service, repair, part and hire contract is on the unit's record.
Examination reports kept: each comprehensive examination report is attached to its certification.
Found by search: units can be filtered by type, depot, status or customer, and their records exported.
Who did what: each job shows who was assigned, who checked in and when, and every record edit is logged.

Who services and examines rented tower cranes and hoists on site in Malaysia?

The 2024 CF regulations require tower cranes and passenger hoists to be maintained by a competent person at least once a month, with a comprehensive examination at least once every 3 months. DOSH's guidelines for registering tower crane, passenger and material hoist, working platform and gondola competent persons say these competent persons supervise erection, inspection, maintenance and dismantling, and must inspect each crane under their supervision at least once a month and prepare a report.

A hire company with tower cranes on several sites needs a monthly visit and a monthly report for every one.

What FieldEx does about it

Monthly and quarterly on one plan: monthly maintenance and the three-monthly comprehensive examination run on the tower crane's PM plan, each with its own checklist.
Competent persons as skills: registered competent persons are set up with that skill, so these jobs go only to them.
Monthly reports: each visit's completion PDF is the monthly report, emailed to the site with the time it was sent.
Erection and dismantling recorded: erection and dismantling jobs are recorded on the crane, with their checklists.

How should a rental fleet schedule servicing by hour meter?

By hours and the calendar together, whichever comes first. Caterpillar's Machine Fluids Recommendations manual (SEBU6250-30, December 2020) says recommended service should always be performed at the interval that occurs first. Genie's ANSI A92 guidance (23 August 2018) uses the same rule for MEWPs: a frequent inspection after 3 months or 150 hours in service, whichever comes first. Idle time counts too: OSHA 29 CFR 1926.1412 requires a crane idle for 3 months or more to be inspected by a qualified person before use.

A rental unit can sit in the yard for weeks and then run double shifts on hire, so neither hours alone nor dates alone will do.

What FieldEx does about it

Dual triggers on every plan: plans trigger on hours, the calendar or whichever comes first.
Hours read at every return: the off-hire checklist updates the unit's hour meter, so the next service is calculated from the real reading.
Idle units on the calendar: a calendar trigger brings units that have been standing for 3 months back for inspection.
Services on hire: plans linked to long-term hire contracts raise on-site service jobs for the units out with that customer.

Customer story

AMRTUR, a Southeast Asian oilfield services contractor, moved its equipment logistics and maintenance onto FieldEx. Its story describes a QR form where users choose "Request" or "Delivery" so pickups and deliveries go to the right team, equipment transfers between storage locations that need approval and end with a PDF the receiver signs, and maintenance jobs created at 300 hours of use or 6 months, whichever comes first.

Read the AMRTUR story

Sime Industrial, a heavy equipment provider in Asia Pacific, supports construction, mining and energy customers with machinery, servicing and rentals. Its story describes moving from Excel and WhatsApp to FieldEx for real-time job tracking and updates across its field teams.

Read the Sime Industrial customer story

Hire company questions on FieldEx in Malaysia

Which equipment rental software suits a Malaysian hire company?

One that tracks units on rent, holds DOSH, PUSPAKOM and Suruhanjaya Tenaga dates, runs checks before every delivery and sends technicians to site, with an app your crew can read. FieldEx covers all of these. See our maintenance software guide.

Can the app be used in Bahasa Malaysia?

Yes. The mobile app is available in English, Bahasa Malaysia and Chinese.

Can we see which units are on hire to each customer?

Yes. Each hire contract lists its units with serial numbers, marked on rent or returned.

Can we track PMA dates for every crane?

Yes. Each crane carries its CF as a 15-month recurring certification with reminders and the certificate attached.

Can a customer report a breakdown from site?

Yes. The QR label on the unit opens a request form without logging in, and the request becomes a job.

Can we move units between depots with approval?

Yes. Transfers and consignments can need approval, with a consignment note PDF.

Can technicians work offline on remote sites?

Yes. Jobs are downloaded to the app and uploaded when the signal returns.

Will the return check record the hours on the unit?

Yes. The return checklist can write the hour meter reading and the unit's status back to its record, and any failed item raises a repair job.

Can customers see the units they hire?

Yes. Hire customers log in to a portal in your branding to view their units, when each was last serviced and their job reports.

How quickly can a hire company start on FieldEx?

Once we know your requirements and your data is ready, FieldEx can be implemented in as little as a week with standard features for small businesses. Larger setups and custom work take longer. There is no setup fee: setup, data upload and training come with the subscription, and FieldEx onboards customers in person in Malaysia as well as online. See FieldEx implementation in Malaysia.

Know what is on hire, what is due and what is ready to go out

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