Equipment rental software for Malaysian crane, skylift and generator hire fleets

See which cranes, skylifts and gensets are on hire or in the yard. Keep DOSH and PUSPAKOM dates and inspect every unit before delivery.

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Updated 16 Oct 2026

FieldEx scheduling board on desktop with a technician's inspection checklist open on the mobile app, as used by equipment rental teams

FieldEx is a field service and asset management (FSM+CMMS) application for Malaysian hire companies. It runs the maintenance side of the fleet. FieldEx tracks each crane, skylift, generator or compressor on rent or returned. Each unit is inspected before every delivery and serviced by hours or date. Technicians repair it on site, and its records are kept for DOSH.

What FieldEx does for Malaysian hire fleets

A Malaysian hire fleet answers to several regulators at once. DOSH covers the crane's PMA, PUSPAKOM the lorry crane and Suruhanjaya Tenaga the generator installation. The customer's safety officer on site checks too. FieldEx keeps each unit's dates, inspections, repairs and hires together. The yard knows what can go out today. Book a demo with your own fleet list.

One record per hire unit

Every mobile crane, lorry crane, skylift and scissor lift as an asset.
Every genset, air compressor and tower light as an asset too.
Serial number, specs, photos, warranty and the manufacturer's manuals on each record, in Asset Management.
Units grouped by type and depot, with statuses such as available, on hire, under repair or awaiting inspection.
Main units and their parts, such as a lorry crane and its boom, hoist and outriggers, each with its own history.
A QR or barcode label on every unit, and a change log showing who edited what and when.
QR or barcode labels on each unit, so the yard team scans it on return or dispatch.
A change history of every edit.

Hire contracts and on-rent status

Hire contracts that move from new to on rent, then to expired or terminated, each with its own start and end date.
Every unit listed on its contract by asset code, serial number, yard location and quantity.
Each unit shown as on rent or returned.
Maintenance plans linked to the contract, so services during a long hire are not missed.
Contract reports and custom alerts when a contract's status changes.

Checks before delivery and after return

Pre-delivery and return checklists per unit type, opened by scanning the unit, with watermarked photos.
A failed answer that puts the unit under repair and raises the repair job straight away.
A follow-up inspection after the repair, before the unit goes back to available.
The hour meter reading updated from the checklist, and the result kept on the unit.

DOSH, PUSPAKOM and Suruhanjaya Tenaga dates

Recurring certifications in Compliance Documentation. They cover the crane's CF, the skylift's annual inspection, the lorry's PUSPAKOM inspection and the genset's electrical checks.
Due, overdue and done status with reminders, by email, in the app or both.
The inspector, result, remarks and certificate attached to each record.
A dashboard of what is overdue or due within 7 days, by depot or unit type.

Site repairs and the mobile app

A QR label on each unit for the customer to report a breakdown without logging in, with photos or video.
Technicians assigned by skill, shift and leave, and by service zone and live location.
The FieldEx Mobile App for your technicians and your own operators.
The unit's history, checklist, photos and the customer's signature on the phone.
Jobs and tasks can be downloaded and worked offline, with check-in, check-out and travel synced later.

Moving units and parts between depots

Units moved from one depot, yard or technician to another, approved first if you choose.
Consignments that pass through one or more approvers, for units or parts, ending with a consignment note PDF.
Spare parts in each depot and each technician's van stock, with low-stock alerts, in Spare Parts Inventory.
Spare parts in each depot and van, with reorder and low-stock alerts per location.

Your own delivery lorries, yard forklifts and test kit

Delivery lorries and service vans on plans by odometer or date, with PUSPAKOM, road tax and insurance due dates as recurring certifications.
Yard forklifts, load banks and workshop machines as company assets, each on its own service plan.
Test meters and gauges with calibration due dates, and the certificate kept on the record.

Fleet reports

Reports on unit reliability, maintenance cost, utilization and age.
Completion PDFs per job, emailed to the customer with the time each was sent.
Reports exported as CSV, Excel or PDF, or emailed to management on a timetable.
Reports on unit reliability, maintenance cost, utilization and age, exported or emailed on a schedule.

Who must hold the PMA for a rented crane in Malaysia, and how often does DOSH inspect it?

The owner holds it, and DOSH inspects the crane every 15 months. The Certificate of Fitness Regulations 2024, P.U.(A) 99/2024, cover plant requiring a certificate of fitness (CF, still widely called the PMA). Its owner must keep it maintained at all times. Each CF lasts 15 months from the inspection date, and the owner or occupier prepares the crane for each periodical inspection. DOSH's Lifting Work page (updated 16 March 2026) adds that inspection and test records must always be available for DOSH officers to review.

What FieldEx does about it

The CF per crane: each crane carries its CF as a 12-month recurring certification, inside the 15-month validity, with DOSH as the authority. Reminders go out before it falls due.
Preparation booked early: a preparation job for the DOSH inspection can be raised ahead of the date, with its checklist.
Records ready on site: the CF, inspection reports and service history are on the crane's record. Technicians can show them from the phone.
Cranes on hire visible: the contract shows which customer has the crane when its inspection falls due.

What must a rental company provide with a skylift in Malaysia?

The manufacturer's information for familiarization, operation and daily inspection goes with every rental delivery. The Master Builders Association Malaysia (MBAM) Guidelines for Safe Use of MEWP (finalized 25 April 2018) set that rule for each rental, lease or sale. When a mobile elevating work platform (MEWP) is sold, the owner's records transfer to the new owner with it.

What FieldEx does about it

Manuals on the unit: the manufacturer's operating and daily inspection documents are attached to each skylift's record.
A delivery checklist: the delivery checklist confirms the documents went with the skylift. The customer signs it on the phone.
Records handed over on sale: the skylift's job PDFs and attached reports can be passed to the buyer when it is sold.
Delivery PDF sent: the delivery job's completion PDF is emailed to the customer, with the time it was sent.

Does a rented skylift need a pre-delivery inspection before each hire?

Yes. The MBAM MEWP Guidelines require each MEWP to be inspected, repaired and adjusted to the manufacturer's specifications before every delivery by sale, lease, rental or loan. International guidance from the UK's Construction Plant-hire Association (CPA) and International Powered Access Federation (IPAF) agrees. Their guide, Managing the Safe Condition of MEWPs (May 2017), gives every machine a pre-delivery inspection before its next hire.

What FieldEx does about it

Inspection on return: scanning the skylift when it comes back opens its pre-delivery checklist, built from the manufacturer's specifications.
Repairs before release: failed answers raise the repair job and set the skylift under repair.
A follow-up after the repair: a follow-up inspection is booked once the repair is done. It comes before the status goes back to available.
A passed check on record: each completed inspection keeps its answers, photos and technician sign-off on the skylift.

How often is the annual inspection due on a skylift in Malaysia?

Within 13 months of the previous one. The MBAM MEWP Guidelines require the owner to have the manufacturer's annual inspection done no later than 13 months after the last. International guidance from Genie on the ANSI A92 Standards (23 August 2018) adds a frequent inspection once the unit has worked 150 hours or 3 months, whichever comes first.

What FieldEx does about it

An annual inspection inside 13 months: each skylift carries its annual inspection as a 12-month recurring certification, with reminders.
150 hours or 3 months: the frequent inspection runs on a plan that triggers on hours or date, whichever comes first.
Inspections on hire: when the unit is with a customer, the inspection job goes to a technician in that service zone.
Overdue units flagged: the dashboard lists skylifts whose annual inspection is overdue or due within 7 days.

What daily checks must operators do on a rented skylift?

A visual inspection and function test before use each day, or at the start of each shift. The MBAM MEWP Guidelines set that check. If the operator finds a safety-related malfunction, they isolate and tag the machine and report it at once to a designated person. The international CPA and IPAF guide adds that the owner is then informed.

What FieldEx does about it

Breakdown reports from the skylift: the customer's operator scans the QR label to report the fault, with photos, without logging in.
A repair job straight away: the report becomes a job. FieldEx assigns it by skill and zone to the nearest available technician.
Out of service on record: the technician sets the skylift's status, so the depot knows it is tagged out.
Daily checks by your own operators: where you supply the operator, the daily check is a checklist on the phone, recorded against the skylift.

Do rental lorry cranes and your own delivery lorries need PUSPAKOM inspection?

Yes, every 6 months once a goods vehicle is past its first 2 years, and yearly before that. PUSPAKOM's Inspection Types page cites the Road Transport Act 1987, which requires routine inspection of all commercial vehicles every 6 months. The yearly visit for newer lorries appears in the goods vehicle safety code published by APAD, the land transport agency. The rule covers the delivery lorries a hire company runs for itself, as well as the lorry cranes it hires out.

What FieldEx does about it

Both dates on one record: the lorry crane carries its PUSPAKOM inspection and its DOSH CF as separate recurring certifications.
Yearly, then six-monthly: a 12-month certification covers new vehicles, and a 6-month certification takes over after the second year.
Pre-inspection servicing: a service job can be raised before each PUSPAKOM date, with its own checklist.
Results attached: each inspection result and slip is attached to the vehicle's record.
Your own delivery lorries too: the lorries that deliver and collect your units carry the same PUSPAKOM cycle, with servicing by odometer between inspections.

Who registers a hired generator installation with Suruhanjaya Tenaga?

The owner, or the building management that operates the installation. Suruhanjaya Tenaga's Registration Guideline puts that duty on them under section 21 of the Electricity Supply Act 1990 (amended 2001). Failing to register carries a fine of up to RM25,000. The Electricity Regulations 1994 give each new installation 21 days from receipt of Form A to be inspected and tested for registration. The hire terms should say who registers a long-term genset installation.

What FieldEx does about it

Generator records in order: each genset has its specs, manuals, service history and test reports on its record.
Commissioning on site: installation and testing at the customer's site run as a job with a checklist and readings.
Registration documents attached: the registration and test papers for long-term installations are attached to the genset.
Hour-based servicing: oil, filter and load bank tests run on hours or date, whichever comes first.

Do rental air compressors and receivers need DOSH inspection?

Yes, where the receiver is a pressure vessel that needs a certificate of fitness. The Certificate of Fitness Regulations 2024 make each such vessel available for internal inspection at every periodical inspection, unless it was designed not to need one. DOSH's Industrial Safety Division (page updated 16 March 2026) handles design verification for pressure vessels, steam boilers and lifting machinery, whether imported or locally made.

What FieldEx does about it

The receiver's CF on the compressor: the receiver carries its CF as a recurring certification under the compressor's record.
Recall planned ahead: a recall job for the inspection can be raised before the due date, while the unit is still on hire.
Design approval on file: the design verification letter is attached to the receiver's record.
Servicing by hours: compressor servicing runs on hours or date in its own plan.

Which records must a Malaysian hire company hold for every skylift and crane?

Records of each unit's inspections, maintenance and repairs, plus the competent person's comprehensive examination reports. The MBAM MEWP Guidelines require the owner to create and retain those records for each MEWP. Under the Certificate of Fitness Regulations 2024, the competent person who carries out a comprehensive examination gives a report with the particulars in the Fourteenth Schedule.

What FieldEx does about it

A complete history: every inspection, service, repair, part and hire contract is on the unit's record.
Examination reports kept: each comprehensive examination report is attached to its certification.
Found by search: filter units on type, depot, status or customer, and export their records.
Who did what: each job shows who was assigned, who checked in and when, and every record edit is logged.

Who services and examines rented tower cranes and hoists on site in Malaysia?

A registered competent person maintains them at least monthly and examines them comprehensively at least every 3 months. Those intervals come from the Certificate of Fitness Regulations 2024. DOSH's Competent Person Guidelines add that the competent person supervises erection, inspection, maintenance and dismantling. They inspect each crane under their supervision at least monthly and prepare a report.

What FieldEx does about it

Monthly and quarterly on one plan: monthly maintenance and the three-monthly comprehensive examination run on the tower crane's PM plan. Each has its own checklist.
Competent persons as skills: registered competent persons are set up with that skill. These jobs go only to them.
Monthly reports: each visit's completion PDF is the monthly report. It is emailed to the site with the time it was sent.
Erection and dismantling recorded: erection and dismantling jobs are recorded on the crane, with their checklists.

How should a rental fleet schedule servicing by hour meter?

On hours and the calendar together, acting on whichever comes first. Caterpillar's Machine Fluids Recommendations manual (SEBU6250-30, December 2020) says recommended service is always performed at the interval that occurs first. Idle time counts too. Under OSHA's 29 CFR 1926.1412, a qualified person inspects a crane that has been idle for 3 months or more before it is used again.

What FieldEx does about it

Dual triggers on every plan: plans trigger on hours, the calendar or whichever comes first.
Hours read at every return: the off-hire checklist updates the unit's hour meter. FieldEx calculates the next service from the real reading.
Idle units on the calendar: a calendar trigger brings units that have been standing for 3 months back for inspection.
Services on hire: plans linked to long-term hire contracts raise on-site service jobs for the units out with that customer.

How often must the lorry loader on a delivery truck be examined?

Treat it as lifting equipment: a thorough examination at least every 12 months, and every 6 months for its slings and other accessories. Those are the UK HSE's intervals in Thorough Examinations of Lifting Equipment, unless an examination scheme drawn up by a competent person sets others. A further examination follows damage, failure or other exceptional circumstances. The competent person's report gives the date the next examination is due.

What FieldEx does about it

Your trucks and their loaders as assets: each delivery truck is a parent asset, with its lorry loader as a component that keeps its own examination record.
Two cycles on one truck: the truck's servicing runs on a plan by date or odometer, and the loader's thorough examination runs as a 12-month recurring certification.
Slings and chains on their own cycle: the truck's slings, chains and shackles each carry a 6-month examination with reminders.
The report with the truck: the examination report is attached to the loader's record, ready to show at a customer's site.

Customer story

AMRTUR, a Southeast Asian oilfield services contractor, moved its equipment logistics and maintenance onto FieldEx. It works in a different industry, but the job is the same: moving equipment between sites and servicing it on time. Its story describes a QR form where users choose "Request" or "Delivery", so pickups and deliveries go to the right team. Equipment transfers between storage locations need approval and end with a PDF the receiver signs. Maintenance jobs are created at 300 hours of use or 6 months, whichever comes first.

Read the AMRTUR Story

Sime Industrial is a heavy equipment provider in Asia Pacific. It supports construction, mining and energy customers with machinery, servicing and rentals. Its story describes moving from Excel and WhatsApp to FieldEx for real-time job tracking and updates across its field teams.

Read the Sime Industrial Customer Story

Hire company questions on FieldEx in Malaysia

Which equipment rental software suits a Malaysian hire company?

One that tracks units on rent, holds DOSH, PUSPAKOM and Suruhanjaya Tenaga dates, runs checks before every delivery and sends technicians to site. FieldEx covers all of these. See our Maintenance Software Guide.

Can the app be used in Bahasa Malaysia?

Yes. The mobile app is available in English, Bahasa Malaysia and Chinese, and each technician or operator picks their own.

Can we see which units are on hire to each customer?

Yes. Each hire contract lists its units with serial numbers, marked on rent or returned.

Can we track PMA dates for every crane?

Yes, as the CF section shows. The hire contract also shows which customer has each crane when its CF falls due.

Can a customer report a breakdown from site?

Yes, through the unit's QR label described above. The customer's photos or video come with the request.

Can we move units between depots with approval?

Yes. Transfers and consignments can need approval, with a consignment note PDF.

Can technicians work offline on remote sites?

Yes. Jobs and tasks can be downloaded and worked offline, with check-in, check-out and travel synced later.

Will the return check record the hours on the unit?

Yes. When the technician completes the return checklist, FieldEx prompts for the hour meter reading and records it on the unit, and the unit's status is updated. Any failed item raises a repair job.

Can customers see the units they hire?

Yes. Hire customers log in to a portal in your branding to view their units, when each was last serviced and their job reports. Job reports can also be sent automatically to the customer or anyone else you choose.

How quickly can a hire company start on FieldEx?

There's no setup fee. Once we know your requirements and your data is ready, FieldEx can be implemented in as little as a week with standard features for small businesses. Larger setups and custom work take longer. Units and parts can be uploaded. FieldEx helps with setup, and training is included. Onboarding is in person in Malaysia as well as online. See Setup and Training.

Know what is on hire, what is due and what is ready to go out

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