Your equipment has been maintained. Can you show the full trail?

FieldEx creates a complete, timestamped compliance record for every asset — every service visit, every checklist, every technician action — ready for any audit.

The problem

Regulatory compliance is not just about doing the work. It is about proving the work was done — correctly, on schedule, by the right person, with the right documentation.

That proof has to exist before the auditor arrives. Not after.

1.

The service trail has gaps.

Maintenance was completed but the record is incomplete. A form was not filled in. A checklist was skipped. The job is done but the audit trail is not.

2.

Records are not structured consistently.

Different technicians document the same job differently. When an auditor asks to see the service trail for a specific asset, the records do not present a consistent, verifiable picture.

3.

You cannot show when each service visit happened and what was done.

A regulator wants to see that equipment X was serviced on date Y by technician Z, with these specific checks completed. If your records are in folders, spreadsheets, or paper logs, assembling that picture takes time — and may still have holes.

4.

A failed audit has real consequences.

Fines. Loss of certification. Loss of a client contract. The cost of a compliance failure is not administrative. It is operational and financial.

How it works with FieldEx

With FieldEx, the compliance record is built automatically as the work is done.

1.

Required steps cannot be skipped.

Mandatory checklists and tasks are enforced in the app. A technician cannot close a job until every required item is completed. The record reflects what actually happened, not what should have happened.

2.

Every action is timestamped.

Check-in, task completion, form submission, job closure — all are recorded with a timestamp. The record is factual, not reconstructed.

3.

The full service trail is linked to each asset.

Every compliance-related job is stored in the asset's record. An auditor can see every service visit, every checklist response, every technician action — in order, with dates.

4.

Documentation is generated automatically.

When a job is closed, FieldEx produces a structured PDF with all compliance-relevant information — forms completed, parts used, photos taken, client signature, timestamps. Ready to present or archive.

Key capabilities

Mandatory checklist enforcement

Required compliance steps cannot be bypassed. The job cannot close until they are done.

Timestamped job records

Every action in a job is logged with a timestamp. Tamper-evident and permanent.

Full asset compliance history

All compliance-related jobs are stored in the asset's record. The complete trail is always accessible.

Standardised forms per asset or job type

Every inspection of the same type produces the same structured record. Consistent and comparable.

PDF compliance documents

Structured, branded compliance documents generated automatically at job close.

Digital technician and client signature

Both the technician and the on-site contact can sign the job record. Stored permanently.

Audit-ready reporting

Pull compliance records for any asset, any site, or any time period from the reporting module.

Who is this for

This is for you if:

Your equipment must be serviced on a defined schedule with documented proof

A regulatory body can audit your service records at any time

You have had a compliance review where records were incomplete or inconsistent

You need to demonstrate a continuous, verifiable service trail for specific assets

Losing your compliance certification would affect your ability to operate or win contracts

Solar Panel Photo

Airulmi Mokhtar

Senior Manager, Agri Sumber Prestari

"Having this data to analyze is a big win for us. I think it's a game changer, and nobody else has what we have at the moment."

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