The job is done. Can you prove it?

FieldEx gives every completed job a verifiable record — forms, photos, signatures, and a timestamped PDF — ready for any client, contract, or regulatory review.

The problem

Some businesses can afford incomplete records. Yours is not one of them.Your clients require proof. Your contracts specify what must be documented.

Regulators may ask to see a full service trail at any time. When you cannot produce that record — or when the record has gaps — the consequences are real.

1.

The paperwork does not match what actually happened.

A technician does the work correctly but fills in the form from memory at the end of the day. Details are missing. Dates are approximate. The record does not hold up.

2.

There is no consistent format across jobs.

Different technicians document the same job differently. When an auditor asks for records, you cannot present a consistent picture of what was done and when.

3.

You find out about missing records too late.

The audit is scheduled. The client is asking questions. You go looking for the documentation and it is incomplete, or it is not there at all.

4.

You cannot show a continuous service trail for each asset.

A regulator or client does not just want one record. They want to see that the equipment has been serviced correctly, consistently, over time. If that trail has gaps, you have a problem.

How it works with FieldEx

With FieldEx, the record is built as the job is done — not reconstructed after the fact.

1.

Documentation is part of the job, not a separate step.

Checklists, forms, and required steps are attached to the work order. The technician fills them in on site, in real time. The job cannot be closed until everything required is complete.

2.

Every record has the same structure.

Because forms are standardised per job type, every record of the same type looks the same. Consistent format. Consistent fields. Consistent evidence.

3.

The record is timestamped and cannot be edited after submission.

When a technician submits a form or closes a job, the time is recorded. The record is stored as-is. There is no going back to change it later.

4.

Every asset has a continuous service trail.

All work done against a piece of equipment is linked to that asset's record. A client or regulator can see the full history — every inspection, every repair, every maintenance visit — in one place.

Key capabilities

Mandatory completion enforcement

No job can be closed until all required steps, forms, and checklists are done. No exceptions.

Standardised forms per job type

Every inspection of the same type produces the same record. Configured once, consistent every time.

Timestamped job records

Every action in a job is logged with a timestamp. Check-in, check-out, form submission, job closure.

Digital client signature

The client or site contact signs the completed job on the technician's phone. Stored with the job record.

PDF generation on completion

A branded, structured PDF is generated automatically when the job is closed. Includes form responses, photos, signature, and job details.

Full asset service history

Every job completed against an asset is stored in that asset's record. The full service trail is always accessible.

Photo capture on mobile

Technicians take photos in the app and attach them to the job. Stored with the record, not in a personal camera roll.

Who is this for

This is for you if:

Your clients, contracts, or regulators require documented proof of service

You have faced a situation where a record was missing, incomplete, or disputed

Your technicians currently document jobs inconsistently or after the fact

You need to show a continuous service trail for equipment you maintain

A regulatory audit or client review could happen at any time

Solar Panel Photo

Airulmi Mokhtar

Senior Manager, Agri Sumber Prestari

"Having this data to analyze is a big win for us. I think it's a game changer, and nobody else has what we have at the moment."

Read case study ->

See how it works for your team

Start free trial

Book a walkthrough

This website and its content are the property of FieldEx and are protected by copyright laws. © 2026 FieldEx. Any redistribution or reproduction of part or all of the contents in any form is prohibited, except with our express written permission.

FieldEx Sdn Bhd 201201031545 (1016032-M)