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Maintenance Metrics Tracker Template (Free Download)

Track KPIs like MTTR, MTBF, and backlog age with our free Maintenance Metrics Tracker. Improve performance with weekly insights.

In maintenance, what you don’t track can cost you BIG TIME.

Whether you’re overseeing a manufacturing plant, managing service technicians, or keeping critical assets running, one thing is true: visibility drives results. Without reliable data, it’s almost impossible to prevent breakdowns, improve performance or justify resource needs.

That’s why we created the FieldEx Maintenance Metrics Tracker, a free, easy-to-use spreadsheet that lets you monitor performance week by week. With just a few data points, you’ll get a clear view of how your team’s doing, where problems are brewing, and how to take action before it’s too late.

Why Tracking Maintenance Metrics Matters

Too often, teams rely on gut instinct or scattered notes to manage maintenance. The result?

  • Unplanned downtime that kills productivity
  • Preventive maintenance falling through the cracks
  • Long work backlogs with no end in sight
  • No way to spot trends or make informed decisions

Tracking key KPIs helps you take back control. Businesses that consistently monitor maintenance data are better equipped to reduce costs, prevent failures and extend asset life. It’s not just a good habit; it’s a competitive edge.

What You Can Track (And Why It Matters)

Our free tracker helps you log and visualize five essential metrics:

  1. Mean Time To Repair (MTTR): How long does it take to fix something? Lower MTTR = faster recovery and better efficiency.
  2. Mean Time Between Failures (MTBF): A measure of reliability. If MTBF drops, something’s going wrong – fast.
  3. Schedule Compliance: Are PMs being done on time? Missed tasks today could mean failures tomorrow.
  4. Planned Maintenance Percentage: The higher this number, the more proactive your team is. Low numbers = reactive chaos.
  5. Backlog Age: Aged tasks slow everything down. This metric shows how quickly your team clears the queue.

Bonus: The tracker is color-coded, making it easy to spot what’s on track. And what needs urgent attention.

How It Works

  1. Download the tracker (it’s FREE!)
  2. Input basic weekly data: number of failures, repair hours, downtime, etc.
  3. The dashboard auto-calculates your KPIs
  4. Use the notes section to explain what influenced performance that week

It takes 10–15 minutes to update but gives you week-over-week clarity that can transform how you manage your operation.

Final Thoughts

Maintenance isn’t just about fixing what breaks; it’s about building systems that prevent failure. Our FREE Maintenance Metrics Tracker gives you the structure to do exactly that. Whether you manage a lean team or a sprawling operation, this tool helps you go from reactive to strategic.

Ready to optimize performance and avoid costly surprises? Download the tracker and start logging smarter today.

Complex operations simplified with one software.

No paperwork. No spreadsheets. No blindspots. Just one solution that simplifies your field service operations.
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