Vending Machine Maintenance (Step-by-Step Guide)
Inspect, clean, restock, and troubleshoot for maximum ROI.
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No more stockouts. No more service delays. Just one smart platform
that keeps your vending machines running and your profits flowing.
Missed restocks and unexpected failures are frustrating AND expensive.
With FieldEx, you’ll stay ahead of issues, automate what matters,
and keep every machine earning.
Breakdowns, missed restocks and inefficient service routes all add up, quietly eating into your profits. FieldEx is the CMMS built to fix that.
Loss from a coffee machine provider that makes $1M in revenue
Customers switch brands due to poor customer experience
Machines frequently break down due to a lack of scheduled servicing, increasing customer downtime.
No centralized system for tracking resulting in misplaced equipment and stock shortages.
Sales teams overpromise without checking technician availability.
Untracked rental periods, lost loaner machines, and inefficient return inspections.
Manual technician assignments and lack of real-time tracking delay service responses.
Manual quoting, rental agreements, and unverified machine availability lead to lost opportunities and double bookings.
Missed safety checks, no audit trails, and unstructured risk assessments lead to regulatory and liability concerns.
Missed maintenance reminders, invoicing errors, and untracked support requests cause confusion and dissatisfaction.
Watch the quick demos below to get a clear picture of how to implement them into your business
- Job assignment
- Attachments
- Digital signature
- Real-time updates
- Work order templates
- Travel time & mileage
- Detailed records
- QR & barcode scans
- Contracts
- Running hours
- Routine maintenance
- Service & repair history
- Technician auto-assignment
- Drag-and-drop schedule edits
- Real-time GPS tracking
- Live job status updates
- Automated notifications
- SLA-based dispatch rules
- Access jobs offline
- Upload photos & notes
- Capture e-signatures
- In-app inventory usage
- Real-time sync
- Mobile checklists
- Live stock visibility
- Low-stock alerts
- QR/barcode scanning
- Part usage logs
- Multi-location tracking
- Auto restock triggers
- Real-time dashboards
- Technician metrics
- SLA compliance stats
- Asset downtime trends
- Custom reports
- Exportable KPIs
- Custom checklists
- Photo documentation
- Pass/fail ratings
- Auto work orders
- Time-stamped logs
- PDF reports
- Maintenance plans
- Auto maintenance scheduling
- Asset service logs
- Mobile PM checklists
- Maintenance reminders
- Downtime tracking
Get started on the pro plan with a free 14-day trial to get the full experience.
Are you a non-profit or NGO? We proudly offer our Pro tier free of charge to qualified NGOs. Get in touch with us to learn more and apply!
provide insights into team performance and engagement
AI overview of all machine installations.
Get concise summaries highlighting recurring issues, parts replaced, and insights on specific machine models.
AI-powered estimates for helping you schedule the right number of technician.
Vending machine-specific maintenance checklists with a simple prompt.
Receive AI-driven recommendations for vending machine parts based on service history
Upload machine manuals, brewing guides, and training materials to create an AI-powered knowledge hub that delivers model-specific troubleshooting advice.
Get intelligent step-by-step repair instructions based on machine type, common issues, and maintenance history
Guides, templates and articles you need for your vending machine business
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Inspect, clean, restock, and troubleshoot for maximum ROI.
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